Vendor

Overview

The Vendor List displays all registered vendors in a tabular view with quick access to edit details. You can create new vendors or modify existing ones. Each vendor record typically includes key identifiers such as vendor code, name, contact details, and vendor category/type.


 

System Settings → Masters → Vendor

Vendor List

Use the Vendor List to search, filter, and open vendor records. This is the primary screen where users manage vendor master data and review key vendor attributes at a glance.

Creating a New Vendor

  1. Click + Vendor to open the vendor creation form.
  2. Fill in all mandatory fields marked with a red asterisk (*).
  3. Click Save to create the vendor record.

Field Descriptions

Field Name Description
Vendor Name * Name of the vendor as it appears in documents and reports.
Vendor Code * Unique code to identify the vendor (manual or auto-generated).
Vendor Category Classify vendor (Supplier, Carrier, Forwarding Agent, Fleet Owner, etc.).
Vendor System Code Code that is their in vendor's system for your company.
Company Name * Registered business name of the vendor organization.
Email Official email address for correspondence and notifications.
Mobile Primary contact number of the vendor.
Address Complete business address for billing or communication.
Country * Vendor’s country of operation.
State State or province (if applicable).
Postal Code Postal or ZIP code.
City City or location.
Associated Operating Unit Assign vendor to a specific branch/operating unit.

Vendor Types

  • Supplier – Provides goods or consumables.
  • Carrier – Offers transportation or freight services.
  • Forwarding Agent – Manages freight forwarding or customs operations.
  • Fleet Owner – Owns or manages transport fleets contracted by your organization.

Tips

  • Use standardized codes to simplify cross-system mapping (e.g., Business Central, SAP, TMS integrations).
  • Keep vendor contact details accurate to support automated document and invoice communication.
  • Link vendors to rate matrices where applicable to enable automated charge application in FreightNX or Transport.
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